1. Data Collection and Use
1.1 We collect and use your personal data through the WhiteCoat Sites and other modes of communication such as e-mail, phone or text or otherwise:
- to provide our Services to meet your healthcare and/or employee and/or insurance healthcare benefit needs (including verifying your identity, responding to, handling and processing queries, requests, applications, complaints and feedback from you, managing your relationship with us, processing or facilitating the processing of your claims for medical care and/or utilisation of your healthcare and/or employee and/or insurance healthcare benefit needs, processing payment or credit transactions, and notifying you when updates to the WhiteCoat Sites and/or our Services are available);
- to customise and improve our Services to make your experience more secure and convenient (including improving the quality of our Services through the performance of quality reviews and similar activities and creating de-identified or anonymised information which is not used or intended to be used to personally identify an individual for the purposes of data analytics and research);
- where you have provided consent, to market and promote our Services to you (including providing you with promotional messages, newsletters, e-mails, products and services);
- to comply with any applicable laws, regulations, codes of practice, guidelines, or rules, or assist in law enforcement and investigations conducted by any governmental and/or regulatory authority;
- for any other purposes for which you have provided the information; and
- for any other incidental business purposes relating to or in connection with the above.
We only collect personal data about you that we consider reasonably necessary for achieving these purposes, such data may be provided to us voluntarily by you directly or via a third party (for example, your employer or insurer if they process or facilitate the processing of your claims for medical care and/or utilisation of your healthcare and/or employee and/or insurance healthcare benefit needs) who has been duly authorised by you to disclose your personal data.
1.2 If you choose to access and/or use the WhiteCoat Sites and/or our Services, we may require you to provide contact and identity information, medical history and other personal data as indicated on the forms in the relevant WhiteCoat Site. Some examples of personal data which we may also collect from you include:
- your name, identification number such as passport number, NRIC and FIN, residential and delivery address, e-mail address, telephone number, nationality, gender and date of birth;
- personally identifiable medical and health-related information which you provide to us such as information or records relating to your medical or health history, health status, laboratory testing results, biometric measurements and diagnostic images;
- personally identifiable medical and health-related information about you prepared by healthcare providers and/or treatment providers who provide our Services to you such as medical records and treatment and examination notes; and
- other information which you may input into the WhiteCoat Sites or provide to us pursuant to our provision of our Services.
1.3 We will maintain a file about you and your use of the WhiteCoat Sites and/or our Services. We will collect, use and retain the data in your file, and such other data that we may obtain from time to time in connection with your current and past activities on the WhiteCoat Sites, for as long as the purpose for which the data is collected continues or where otherwise necessary for legal purposes or the purposes of our normal business operations, which includes the purposes as set out in clause 1.1.
1.4 We may also look across multiple users to identify problems, and in particular, we may examine your personal data to identify users using multiple user-IDs or aliases. We may also compare and review your personal data for errors, omissions and/or accuracy.
1.5 Under some circumstances, we may require certain financial information from you. We will use your financial information (including credit card information or online payment system account information) to verify the accuracy of your name, address, and other information, detect any fraud or other criminal activity, and bill you for your use of our Services.
1.6 We may track certain information based upon your behaviour on the WhiteCoat Sites. We use this information to do internal research on our users’ demographics, interests, and behaviour to better understand, protect and serve our users in general and you in particular. This information may include information about the computer or mobile device you are using, and your IP address, site activity, browser type, connection speed, access times and physical location.
1.7 We may use data collection devices such as “cookies” on certain pages of the WhiteCoat Sites to promote trust and security, help analyse our web page flow and measure promotional effectiveness. “Cookies” are small files placed on your hard drive that assist us in providing the WhiteCoat Sites and/or our Services. We may offer features that are only available through the use of a “cookie”. We also use “cookies” to reduce the number of times you need to enter your password. “Cookies” can also help us provide you with information that is targeted to your interests. You are always free to decline our “cookies” (if your browser permits you to do so), although in that case you may not be able to use certain features on the WhiteCoat Sites and you may be required to enter your password more frequently during a session on the WhiteCoat Sites.
2. Sharing with and Disclosure to Third Parties
2.1 As a matter of policy, your personal data will not be shared or disclosed to third parties (whether for their marketing purposes or otherwise) without your consent. However, we reserve the right to disclose your personal data to:
- our subsidiaries, affiliates and/or related corporations;
- our third party service providers (including independent contracting doctors and their staff providing the Services to you, any third party service provider which hosts or manages data from the WhiteCoat Sites, credit, debit and charge card companies, banks or other entities processing payment instructions given by you through the WhiteCoat Sites, lawyers, auditors, any other agents or subcontractors acting for and on our behalf);
- your employer, medical provider(s), insurer(s), insurance agent(s) and/or other relevant parties who may assist with registration with the relevant healthcare services and/or facilitate the processing of your claims for medical care and/or utilisation of your healthcare and/or employee and/or insurance healthcare benefit needs; and/or
- AIA Singapore Private Limited (“AIA Singapore”) which may process or facilitate the crediting of AIA Vitality points (if any) accruing to you to your AIA Vitality account; and/or
- government or regulatory authorities (including the Ministry of Health of Singapore),
whether within or outside of Singapore, to the extent required in the normal course and scope of our business in the provision of our Services (including for the avoidance of doubt, claims tracking and processing of and facilitating the processing of claims for medical care and/or utilisation of healthcare and/or employee and/or insurance healthcare benefit needs), where required by applicable law, statute, stock exchange regulation or by-law, regulatory or governmental order or court order, and/or where we believe in good faith that disclosure is necessary to protect your safety or the safety of others, or our rights, or investigate fraud. We also reserve the right to disclose your personal data to a buyer or other successor in the event of a merger, divestiture, restructuring, reorganisation, dissolution or other sale or transfer of some or all of WhiteCoat’s assets, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding, where personal data maintained on the WhiteCoat Sites is among the assets transferred and/or any other person or organisation disclosed by us when you provide the information.
The purposes listed in the above clauses may continue to apply even in situations where your relationship with us (for example, pursuant to your employment contract) has been terminated or altered in any way, for a reasonable period thereafter (including, where applicable, a period to enable us to enforce our rights under a contract with you).
2.2 We may also disclose your anonymised data to data analytic platforms, technical support providers, and delivery service providers.
2.5 If you use or agree to the use of our Services pursuant to your healthcare and/or employee and/or insurance healthcare benefit plan, you authorise WhiteCoat to share basic identification and, where necessary, medical data, including information relating to your diagnosis, referral, management and treatment through the WhiteCoat Sites with your employer, medical provider(s) and insurer(s) and their respective related companies and/or other relevant parties who may process or facilitate the processing of your claims for medical care and/or utilisation of your healthcare and/or employee and/or insurance healthcare benefit needs and consent to and authorise any of them to share the same with any relevant party for the purposes of processing or facilitating the processing of your claims for medical care and/or utilisation of your healthcare and/or employee and/or insurance healthcare benefit needs. You further acknowledge that you are financially responsible for all charges not covered under your health plan and/or employment and/or insurance policies.
2.6 If you use or agree to the use of our Services pursuant to clause 2.1(iv):
- you further consent to AIA Persons contacting (i) you; and (ii) members of the AIA Vitality Programme (as the case may be for corporate policyholders), (and therefore to the receipt of messages) via electronic transmission (e.g. email), SMS, MMS, instant messaging, telephone (via all your telephone numbers, whether registered in Singapore or otherwise), in relation to membership and participation in the AIA Vitality Programme, to provide information, news, promotions, offers and updates regarding the programme and its related products and services. Where you have provided consent on behalf of another person, you represent and warrant that you have obtained the necessary consents from such person;
- in particular, you agree that by participating in the AIA Vitality basic health screening (“BHS”), your Personal Data (including the results of such screening) will be Used by AIA Persons (including WhiteCoat and laboratories/medical professionals) for the purposes of processing and administering your BHS, performing any necessary assessments in connection with the BHS including issuing a health report and crediting AIA Vitality points (if any) accruing to you following such screening to your AIA Vitality account; and
- you have read, understood and agree to the above which the Terms and Conditions of the AIA Vitality Programme and AIA Personal Data Policy.
3.1 Your privacy is important to us. We have put in place reasonable security arrangements (which shall at least be equivalent to industry standard practices) to protect your privacy and personal data, in such manner and to such extent as we deem reasonably appropriate in our sole discretion to prevent unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks. However, there is no such thing as “perfect security” and we do not guarantee in any way, and you should not expect, that your personal data or private communications will always remain private and/or safe from any abuse or misuse by third parties.
3.2 Your personal data to be used by WhiteCoat is stored on WhiteCoat’s servers located within its premises or those of its data service providers. We will use such procedural and technical safeguards as we deem reasonably necessary in our sole discretion to protect your privacy and protect your personal data against loss, theft and unauthorised access, collection, use, disclosure, copying, modification or disposal. We will also employ such security techniques deemed appropriate at our sole discretion, to reasonably protect data against loss, theft, and unauthorised access, collection, use, disclosure, copying, modification or disposal by users inside and outside WhiteCoat. If we transfer any data outside Singapore, we will take appropriate steps to ascertain whether, and ensure that, the recipient of your transferred personal data is bound by legally enforceable obligations to provide to the transferred personal data a standard of protection at least comparable to the Singapore Personal Data Protection Act 2012 (No. 26 of 2012). We will also transfer your personal data outside Singapore only if such transfer is necessary for the performance of a contractual obligation between WhiteCoat and you, or where such transfer is necessary to respond to a life-threatening or health-threatening emergency.
3.3 WhiteCoat’s employees are required, as a condition of their employment, to treat personal data held by WhiteCoat as confidential, and to maintain the confidentiality of that personal data.
3.4 As “perfect security” does not exist, each of WhiteCoat and its affiliates, related companies, and third party service providers and their respective officers, directors, employees and agents do not represent or warrant that there will not be, and hereby disclaim any responsibility or liability directly or indirectly arising out of or in connection with, any loss, theft, or unauthorised access, collection, use, disclosure, copying, modification, disposal or similar actions with regard to any data held or maintained by any of the aforesaid entities or persons.
4. Accessing and Updating your Data
If you wish to access, update or otherwise change or remove any personal data that you provide for WhiteCoat’s use, please send us an email at firstname.lastname@example.org for assistance. However, if you remove any personal data, which is necessary for us to provide you with Services, our provision of our Services to you may become impossible, impeded or deficient. Please note that withdrawing consent does not affect our right to continue to collect, use and disclose personal data where such collection, use and disclosure is required under applicable laws.
6. Governing Law
7. Contact WhiteCoat
Last updated: 3 March 2021